Administrators within Synapse will have the ability to view all designs created within their organization's account. This becomes a powerful tool to manage and monitor your designs and published content.
Here are a few ways that we recommend you leverage your Design Library:
1. Adding Design Tags
Administrators can create tags which can then be applied by Design Owners at the design level. Tags are a creative way to classify and label your design so that you can quickly sort and filter your Design Library.
To create available tags, navigate to the Tags section (located in the navigation bar of the Home Screen) and click the + Add Tag button to create a new tag. From this page, you can also monitor the number of designs to which each tag has been applied.
Design Owners can then apply the tag to their design by clicking on the tag option to the right of the design name.
When your designs are tagged, you can filter the Home Screen to sort of view designs with a given tag. This is a great way to find what you're looking for or see what content exists at a glance.
2. Sorting by Design Owner
Another way you can sort your Home Screen is by Design Owner. When you filter the Home Screen by Design Owner, you can see how much content has been created by a given user. Click the Design Owner header to sort your designs by this field.
3. Monitoring Publishing
If you are leveraging the share links or SCORM export functions, you can monitor published designs from the Home Screen.
This is an easy way to see what is completed, what's still in progress, and follow-up with your team members regarding the status of designs accordingly.
4. Reviewing Due Dates
When creating a new design, we prompt the user to enter a Due Date, which then appears in your Design Library. You can sort your Home Screen by Due Date to easily see what designs are forthcoming and then engage your team about their status.
5. Managing Modifications
Many clients that we work with are responsible for maintaining their content at a certain cadence. For example, some compliance-related courses may need to be updated every two years. By reviewing the Last Modified column, you can easily see which designs may need to be reviewed or updated.